GP and Dental Data Sets for Earnings and Expenses Estimates

Summary

Why and how we process your data in the GP and Dental Data Sets for Earnings and Expenses Estimates and your rights.

Controller	NHS England (in relation to processing the personal data) and the Department of Health and Social Care (DHSC) (in relation to determining the purpose for processing the data through issuing the Workforce Information Directions 2019 to NHS England).
How we use the information (processing activities)	The GP and Dental Earnings and Expenses Estimates are long-standing Official Statistics publications produced by the Primary Care Workforce team at NHS England. Figures are produced for each of England, Wales, Northern Ireland and Scotland. The GP publication is commissioned by the Technical Steering Committee (TSC), which is a joint stakeholder group with membership from NHS England, UK health and governmental departments, the Secretariat for the Review Body on Doctors’ and Dentists’ Remuneration (DDRB), HM Revenue and Customs (HMRC) and the British Medical Association (BMA). The dental publication is commissioned by the Dental Working Group (DWG), which is a joint stakeholder group with members from NHS England, UK health departments, HMRC, the General Dental Council (GDC) and the British Dental Association (BDA). The data provided by the relevant bodies in England, Wales, Scotland, and Northern Ireland is used to produce a record-level data set, which is processed by HMRC under a Data Processing Agreement to produce summary, aggregate, non-disclosive estimates of GPs' and dentists’ earnings and expenses. The Official Statistics are used to inform policy and in remuneration negotiations regarding recruitment and retention purposes. The GP and Dental Earnings and Expenses Estimates are crucial information required by the DDRB. The statistics are the only source of data covering all UK NHS primary care GPs and dentists and estimates of their earnings and expenses. The reports identify changes to working patterns, inform policy and are used in the development of new contractual arrangements. GPs' and dentists' contracts advise them that their data will be used centrally for statistical purposes.
Does this contain sensitive (special category) data such as health information?	No
Who are recipients of this data?	None - published in the public domain as Official Statistics
Is data transferred outside the UK?	No
How long the data is kept	All interim data is deleted (manually), only the final set of data used for reporting is retained for reference and audit purposes. This data is retained for 8 years before it is reviewed for deletion in line with the NHS Records Management Code of Practice.
Our lawful basis for holding this data	Legal obligation
Your rights	Be informed Get access to it Rectify or change it Erase or remove it Restrict or stop processing it Move, copy or transfer it Object to it being processed or used Know if a decision was made by a computer rather than a person
How can you withdraw your consent?	Consent not the basis for processing
Is the data subject to decisions made solely by computers? (automated decision making)	No
Where does this data come from?	GP Workforce: GP Practices for England; NHS Wales Shared Services Partnership for Wales; Public Health Scotland for Scotland: Health and Social Care Business Services Organisation for Northern Ireland. GP Pensions: NHS BSA for England and Wales; Scottish Public Pensions Agency for Scotland; Health and Social Care Pensions Agency for Northern Ireland. Dental Workforce: NHS BSA for England and Wales; Public Health Scotland for Scotland; Health and Social Care (Northern Ireland) for Northern Ireland.
The legal basis for collecting this data	NHS England's lawful basis for processing (collecting and analysing) personal data is: UK GDPR Article 6(1)(c) - legal obligation (Workforce Information Directions 2019). NHS England's lawful basis for processing (collecting and analysing) special categories of personal data is: UK GDPR Article 9(2)(h) - processing is necessary for the management of health or social care systems and services, supplemented by: Data Protection Act 2018, Schedule 1, Part 1, Paragraph 2 – ‘Health or social care purposes’.