Guidance for merging organisations
This guide outlines the steps merging organisations must take to register people to submit a merged organisation’s Cancer Waiting Time (CWT) data.
The Strategic Data Collection Service (SDCS) is used by CWT to upload the data that you submit - it also is responsible for user access to the system. When mergers occur, the user access is set up in SDCS, so the relevant forms and guidance also refer to SDCS.
Before the merger is live
NHS England’s Organisation Data Service (ODS) will confirm to the merging organisations that the merger is approved to occur on a certain date. Such changes are tracked on the NHS England ODS organisation changes webpage.
Action to take before the merger is live
The merging organisation must decide who is going to have submitting permissions on SDCS for CWT. These submitters can be either current or new.
Please choose which organisation type is being merged:
Provider - such as a Trust or other organisation that primarily submits data to the Cancer Waiting Times system
Provider merger - user management
Steps taken by organisations involved in a provider merger to ensure the new organisation can continue to submit CWT data.
Organisational data changes sent from NHS England.
New organisation organises the senior user/senior information risk owner (SIRO) to mange the transfer of users.
Old organisations need to send through the access details to the new org SIRO/data user certificate (DUC) form owner.
DUC form sent through to NHS England Data Collections.
Data Collections then set up the users and the relevant access to organisational data.
Data collections remove access of users in old organisations who have not been identified by the new organisation of requiring ongoing need to access the system.
A note on information governance and DUC forms
The Information Governance (IG) Management, often the Senior Information Risk Officer (SIRO) must submit a Data User Certificate (DUC) form to the NHS England National Service Desk ([email protected]). This DUC form for the merged organisation needs to list every submitter who will submit CWT data for the merged organisation. Only those submitters on the DUC form for the merged organisation will have SDCS CWT submission permissions.
An example of how submitters within organisations may change through a merger:
| CWT merging organisations | Submitters within organisations |
|---|---|
| Organisation A | Submitter 1 Submitter 2 |
| Organisation B | Submitter 3* Submitter 4 |
| Once DUC form has been received and processed for new merged organisation | Merged organisation submitters |
|---|---|
| Merged organisation C | Submitter 1 Submitter 2 Submitter 4 |
*Submitter 3 is not required to submit records for the merged organisation, so access was revoked.
Commissioner organisation merger - user management
Steps taken by organisations involved in a commissioner organisation merger to ensure the new organisation can continue to submit CWT data.
Organisational data changes sent from NHS England.
New organisation organises the senior user/SIRO to mange the transfer of users.
NHS England DARS Team contact new organisation to consult on setup/migration of Data Sharing Agreements (DSAs).
Old organisations need to send through the access details to the new organisation SIRO to go into the new DARS submission.
Data Collections team at NHS England set up the users and the relevant access to organisational data for the CWT system.
Contact us
Please contact National Service Desk at [email protected] if you have any further queries.
Last edited: 22 July 2024 10:39 am