Individual GP Level Data Portal user guide

Individual GP level data is a pilot that will explore the feasibility in collecting and reporting data at individual GP level across the entire general practice estate.

The Individual GP Level Data Portal supports the following browsers:

Internet Explorer 11

Individual GP Level Data Portal will support Internet Explorer 11. No extension is required when using the portal with Internet Explorer 11. The Individual GP Level Data Portal is not backwards compatible with previous versions of Internet Explorer. It will not support Internet Explorer 11 in compatibility mode. Some organisations may also implement Windows Group policies that may prevent users from switching off compatibility mode.

Google Chrome Browser and NHS England Chrome extension

If using Google Chrome, it is essential that the NHS Digital Chrome Extension is installed alongside as it enables Chrome to access the locally installed Smartcard authentication file. It is not possible to access the Individual GP Level Data Portal using Google Chrome without the Chrome Extension being installed.

The Google Chrome Installation Guide provides full instructions on installing the Google Chrome browser and NHS England Chrome extension and can be found on the Individual GP Level Data webpage.

Where ICT teams require assurance of the safety and need for installation of Google Chrome and the Chrome Extension, users are advised to refer to this document. If any further action or assurance is required, please contact the NHS England National Service Desk (NSD) via: NSD weblog tool (log in required) Or call on 0300 30 35 035.

The Individual GP Level Data Portal should only be accessed by users who already have access to data directly from GPeS and should only be used for the purposes for which users are authorised. The Individual GP Level Data Portal supports the following business functions:

B1842 request GPES ad-hoc data extraction (GP practice)

The majority of GP’s have these codes. If you haven’t got one, please contact your local Registration Authority in order to request them. If you have any issues with this, please contact National Service Desk on 0300 30 35 035 Please see the section titled access and authorisation for further guidance.

The following steps describe how to access the Individual GP Level Data Portal.

1 Enter URL

a) Enter Individual GP Level Data Portal URL in your browser address bar https://sus-access.national.ncrs.nhs.uk

(If using Google Chrome, users may need to select Settings> Extensions>NHS Smartcard tools and verify that the check box is checked) .

A pop-up menu will appear, requesting the user to insert NHS smartcard.

2. Enter smartcard

Insert  your Smartcard into the card reader.

A pop up menu will appear, requesting passcode.

3. Enter passcode.

The smartcard will authenticate.

4. Select role

Select role from the Select role and click select role.

If you work at more than one GP Practice, you will see them listed here. Once authenticated, access to Spine Portal homepage is granted. 

Confirm Role selection by clicking Select Role button.

The Individual GP Level Data Portal will open and the extracts screen will be displayed.

Download your report. It is recommended that you save a local copy.

Error: Browser Not Compatible – Google Chrome and Chrome Extension required

If installation of Google Chrome and/or Chrome Extension has not been completed correctly, the following error message will occur.

If this message is received, users must contact their local ICT department and arrange for correct installation of Google Chrome and/or Chrome Extension.

Error: Native Bridge not installed

If the Native Bridge has not been successfully installed as part of the Chrome Extension installation, the following error message will occur:

If this message is received, users must contact their local ICT department and arrange for correct installation of the Native Bridge as part of the Chrome Extension installation.

Firewall access

For organisations needing to open firewall access, the port used by the portal is port 443

The Individual GP Level Data Portal should only be accessed by users who already have access to data directly from SUS and should only be used for the purposes for which users are authorised. The Individual GP Level Data Portal supports the following business functions.

B1842 Request GPES Ad-Hoc Data Extraction (GP practice)

Access is controlled using Role Based Access Control (RBAC). RBAC uses role information assigned to a Smartcard to determine permitted functionality and access levels.

A Registration Agent (RA) is responsible for issuing and assigning functionality (Business Functions) and system access levels to Smartcards. In most cases the local RA will be a member of the IT or Information Governance department within the user’s organisation.

To access the Individual GP Level Data Portal, a user must have a Spine Smartcard.

A Spine Smartcard is assigned by the local Registration Agent (RA) to a user when the following requirements have been met:

• face-to-face meeting with local RA
• RA verification of user’s identity with photo ID and proof of address
• completion of the relevant local Smartcard application procedure

Access is enabled via the NHS Smartcard system which uses Role Based Access Controls (RBAC).

Unique user ID

Each user has a Smartcard with a Unique User ID (UUID). In the RBAC system this UUID is associated with any number of User Role Profiles (URP).

User role profiles

A URP contains:

• role Identifier (three-level code)
• organisation code
• business functions 

This information is used to determine the functionality available to the user. Only business function codes and organisation code within a single URP are used to determine the access rights granted to the user for each session. Therefore, if a user has multiple URPs, they will be asked to select which URP they want to use when logging in.

The business functions assigned to the Smartcard determine what the user can see within the system and what functionality is available. The business function codes below are the most common codes used for access.

The organisation code is used to restrict which data can be seen within reports and is also used as part of the check for forbidden code combinations.

Where data is restricted by the organisation code, this does not necessarily mean that ONLY data from the organisation in the URP can be seen by the user when logging in with that URP. Organisational relationships are held that can allow an organisation to see appropriate data from all of the other organisations for which it is responsible (where the required agreements are in place)

• register with the NHS Organisation Data Service (ODS)
• inform NSD to configure and recognise the shared service

Independent sector providers can process data for themselves as the parent or head Quarters of the organisation and other child or satellite sites within the same overall ISP organisation. An ISP wishing to do this must:

• register with the NHS Organisation Data Service (ODS)
• inform the National Service Desk to enable handling of each ISP

ISPs must register using the ‘Independent Sector Registration form’ found on the SUS Guidance page.

Interchange submission monitoring is available to all users that have an ‘access’ business function.

Each organisation is permitted 3 user licenses to access the portal. In exceptional circumstances, an organisation that can provide a valid business reason to increase their limit can raise a user limit request with National Service Desk.

For further support or If you experience continued issues with installation or configuration, contact the National Service Desk (NSD) via: NSD weblog tool (log in required) Or call on 0300 30 35 035.