Assurance checklist

Does oversight of data quality exist within the organisation? Yes or No 

Is there someone at a senior level with overall responsibility for data quality and is this reflected in the governance structure of the organisation? Yes or No 

Are DQ data/metrics made available to senior or executive management? Yes or No 

Are DQ inputs required to provide oversight available and subject to sign off? Yes or No 

Are DQ outputs produced and distributed and used within the governance structure as expected? Yes or No 

Do explicit data quality processes exist to monitor and manage data quality across the organisation? Yes or No 

Are data quality requirements reflected in clinical and administrative processes? Yes or No 

Are inputs required to support DQ processes available and subject to sign off? Yes or No 

Are outputs from DQ processes produced and used to provide assurance? Yes or No 

Are roles critical to developing and maintaining DQ within clinical and administrative processes in place? Yes or No 

Has responsibility for managing and monitoring data quality within the organisation been allocated to specific individuals or a team? Yes or No 

Is this reflected in the roles and responsibilities of those directly involved in managing and monitoring data quality? Yes or No 

Are objectives set and measured through the organisation’s PDR process for those involved in managing and monitoring data quality? Yes or No 

Are generic data quality responsibilities reflected in the job descriptions of all staff directly involved in the capture and upkeep of clinical and administrative data? Yes or No 

Are generic objectives set and measured through the organisation’s PDR process for all staff directly involved in the capture and upkeep of clinical and administrative data? Yes or No 

Are systems configured to validate data at the point of entry?  Yes or No 

Are secondary DQ controls in place to identify/report on DQ issues after the event? Yes or No 

Does the organisation have influence over the application of data quality controls within clinical/administrative systems? Yes or No 

Are inputs required to configure and manage data quality within clinical and administrative systems available and signed off? Yes or No 

Are there system outputs produced that can be used to provide quality assurance? Yes or No 

Have all externally available data quality metrics and reports been identified? Yes or No 

Are external DQ metrics and supporting data reports downloaded and made available to those responsible for data quality assurance activities? Yes or No 

Are external DQ metrics used to identify data quality issues and support tracking of improvement activities? Yes or No 

Are external DQ metrics used to support staff awareness and inform training? Yes or No 

Are external DQ metrics used to support executive oversight activities?  Yes or No