Assurance checklist

Has a Data Quality Group been established either as an independent group or as part of the organisation’s existing governance structure? Yes/No

Does the Data Quality Group have a defined Terms of Reference and membership of sufficient seniority to influence data quality strategy and policy? Yes/No

Is the Data Quality Group responsible for setting the organisation’s data quality policy and subsequent monitoring of compliance? Yes/No

Does the Data Quality Group take regular input from other aspects of data quality assurance such as incident reporting and internal / external metrics to direct its actions? Yes/No

Do the outputs of the Data Quality Group form part of the reporting that goes to Executive Sponsor / Board to support oversight? Yes/No

Has the organisation’s incident reporting system been configured to explicitly capture and report on data quality incidents? Yes/No 

Do explicit data quality processes exist to monitor and act on data quality incidents across the organisation? Yes/No 

Are data quality incidents reviewed on a regular basis through a Data Quality Group to identify problems and trends? Yes/No 

Are the findings and recommendations from data quality incidents used to improve policy, staff awareness and training? Yes/No 

Are data quality incidents included within internal metrics that are reported to the Executive Sponsor / Board to support oversight? Yes/No 

Is there a programme of systems training in place that aligns to the different roles and responsibilities of staff? Yes/No 

Is systems training available in a range of formats to support different learning styles and levels of existing capability? Yes/No 

Is systems training maintained up to date with both local configuration changes and supplier developments?  Yes/No 

Is learning from recurrent DQ issues / incidents reflected in the systems training? Yes/No 

Is compliance with systems training monitored and reported on? Yes/No 

Is there a programme of systems training in place that aligns to the different roles and responsibilities of staff?  Yes/No

Is systems training available in a range of formats to support different learning styles and levels of existing capability? Yes/No

Is systems training maintained and up to date with both local configuration changes and supplier development?  Yes/No

Is learning from recurrent DQ issues / incidents reflected in the systems training? Yes/No

Is compliance with systems training monitored and reported on? Yes/No

Is there a data quality assurance scheme and metrics in place to assure the quality of data critical to key processes, pathways and/or performance indicators? Yes/No 

Is access available to the scheme and metrics outputs to those responsible for data quality assurance activities? Yes/No 

Are data and external inputs required to measure impact of DQ activity available to those responsible for data quality assurance activities? Yes/No 

Are internal metrics produced and used to provide assurance? Yes/No 

Are the roles required to contribute to, own and approve internal DQ metrics in place? Yes/No