Independent providers

It is important that Independent providers of NHS care adhere to the following guidance in order to ensure that their data is correctly configured and can be accessed in SUS:

• reference data configuration 
• accurate data submission
• setting extract parameters

Questions 1-3 of the independent provider registration form determine the data available in SUS:

Question 1:    Populate the Parent/HQ
code (either a 5- or 3- character code) and include the name of the organisation. E.g: XYZA1 or XYZ, Provider Name)

Question 2:    Populate the 3-character
Organisation Code e.g: XYZ

Question 3:    List all sites participating in
the ISHP arrangement by name and ODS code. 5 character provider code with the first 3 characters corresponding to the code given for Question 2.

Example for Question 3:
XYZA1 Name of Provider, Anytown 1 XYZA2 Name of Provider, Anytown 2 

Organisation Code (Code of Provider)

The Organisation Code (Code of Provider) can be the 3-character HQ code or the 5-character site code of treatment. Incorrectly assigned Organisation Codes can impact on the quality of Patient Reported Outcome Measures (PROMS) data and Choose and Book (CAB) data flowing from HES from certain independent organisations.  Site code of Treatment must still be completed with the 5- character code for the actual site of treatment.

CDS Update Type

NET submitters (Data Senders using the NET submission method) must ensure that when updating and adding new records to SUS they use a CDS Update Type of 9.
The incorrect use of CDS update Type 1 will cause the record to ‘self-delete’. Where no matching record exists on the database, no record will be added.

CDS Unique Identifier (CDS Unique ID)

NET submitters must ensure that their CDS Unique ID algorithm derives a unique field for every record submitted to SUS.  An algorithm that is unique for every patient is not unique for every record. CDS Unique ID is an essential data item required for NET submission and, if it is not unique, records will be inadvertently overwritten by subsequent submissions.
 

Organisation

All participating organisation sites, entered for Question 3, are available for selection. Users can select many Organisations at a time by using the “ctrl” or “shift” key. If only the 3-character Parent/HQ code is selected data for all the sites will not be selected.
Instead users must select the 5-character organisation codes that were submitted as the Code of Provider. If an organisation is not available, or no data is extracted the reference data may not be correctly configured. Users should raise a call with National Service Desk.

Reason for access:

Select “provider code”

Date From and Date To:
Records where the Activity Date is between these two dates will be included within the extract.
Commissioner:
Leave as “All” unless a specific Commissioner is required.
Provider:
Leave as “All”.
 

The Human behavioural, organisational and technical fuidance document outlines the way in which changes to the Commissioning Data Sets (CDS) version
6.2    should be interpreted and used by clinical, administrative and informatics staff involved in secondary care which is NHS funded and/or provided by NHS organisations.

The recommended audience is:

• Providers of NHS funded care (including Trusts and Independent Sector Providers)
• Suppliers of secondary care systems, including Patient Administration Systems (PAS), clinical care records systems and other operational systems such as accident and emergency, maternity and critical care
• CDS XML/middleware suppliers
• Other organisations that use the CDS information standard

This document provides information about the usage and implementation of CDS6.2 and contains a useful summary of changes in section 4.

The document can be accessed via the ISB website.