Codes for completion
Local information
| Field heading | Format | Description |
|---|---|---|
| Application Reference | Text |
Alphanumeric field This will be automatically generated |
| Person Reference | Text |
Alphanumeric field Locally determined |
| LA code | Number | 3-character numeric field |
| CQC location code | Alpha numeric |
Alphanumeric field refer to using CQC data For care homes in Wales refer to Home Care Inspectorate Wales |
DoLS specific information
| Field heading | Format | Description |
|---|---|---|
| Date application received | Date |
Date field Enter in valid Microsoft data format |
| Urgent included | Number |
Single character numeric field Limited to 1 or 0 0 = No 1 = Yes |
| Assessment criteria status | ||
| Age Requirement | Number |
Single character numeric field Limited between 0 and 3 1 = Satisfied 2 = Not Satisfied 3 = Equivalent Assessment 0 = Not assessed |
| Mental Health Requirement | Number |
Single character numeric field Limited between 0 and 3 1 = Satisfied 2 = Not Satisfied 3 = Equivalent Assessment 0 = Not assessed |
| Mental Capacity Requirement | Number |
Single character numeric field Limited between 0 and 3 1 = Satisfied 2 = Not Satisfied 3 = Equivalent Assessment 0 = Not assessed |
| No Refusals Requirement | Number |
Limited between 0 and 3 1 = Satisfied 2 = Not Satisfied 3 = Equivalent Assessment 0 = Not assessed |
| Eligibility Requirement | Number |
Single character numeric field Limited between 0 and 3 1 = Satisfied 2 = Not Satisfied 3 = Equivalent Assessment 0 = Not assessed |
| Best interests requirement | Number |
Single character numeric field Limited between 0 and 3 1 = Satisfied 2 = Not Satisfied 3 = Equivalent Assessment 0 = Not assessed |
| Date of last assessment | Number |
Date field If yes enter in valid Microsoft date format. If no assessments have been performed please leave blank. |
| Application sign off date | Date |
Date field If yes enter in valid Microsoft date format. If no assessments have been performed please leave blank. |
| Application status | Number |
Single character numeric field Limited between 1 and 9 0 =Nor granted 1 = Granted 3 = Not yet signed off by supervisory body
|
| Reason not granted | Number |
Single character numeric field Limited to 1 and 9 1= Assessment criteria not met 2= Change of circumstances 3 = Death of person 4 = Admin error 9 = Not applicable |
| DoLS not granted by BIA advises DoL occuring | Number |
Single character numeric field Limited to 0, 1 and 9 0 = not granted, DoLs did not occur 1= Not granted but DoLs is occurring/has occurred 9 - Not applicable if DoLS is granted or, is not granted and BI assessment not completed |
| Start date of authorisation | Date |
Date field If application is granted enter in valid Microsoft date format, otherwise leave blank |
| Number of reviews | Number |
Numeric field Enter the number of reviews as a whole number or leave blank where the authorisation was not granted for any reason |
| Outcome of most recent reviews | Number | Single character numeric field Limited between 0 and 9 0 = No review (where granted) 1 = Mental Health Requirement not met 2 = Mental Capacity Requirement not met 3 = No refusals Requirement not met 4 = Eligibility Requirement not met 5 = Best Interests Requirement not met 6 = Change in client circumstances 7 = Death of client 8 = No criteria failed, DoLS remains 9 = Not applicable; where the authorisation was not granted for any reason |
| Planned end date | Date |
Date field Enter in valid Microsoft date format or leave blank if not applicable |
| Actual end date | Date |
Date field If DoLS period has ended please enter in valid Microsoft date format, otherwise leave blank |
Demographics
| Field heading | Format | Description |
| Age | Number |
Multiple character numeric field Age between 16 and 120 |
| Gender | Number |
Single character numeric field 1 = Male 2 = Female |
| Ethnic origin | Number |
Single character numeric field 1 = White 2 = Mixed/Multiple ethnic groups 3 = Asian/Asian British 4 = Black/Black British 5 = Other Ethnic origin 6 - Not stated 7 = Undeclared/Not Known |
| Sexual orientation | Number |
Single character numeric field 0 = Not Known 1 = Heterosexual/Straight 2 = Gay/Lesbian 3 = Bisexual 4 = Other 5 = Prefer not to say |
| Disability | Number |
Single character numeric field 1 = Physical disability: Hearing impairment 2 = Physical disability: Visual impairment 3 = Physical disability: Dual sensory loss 4 = Physical disability: Other 5 = Mental health needs: Dementia 6 = Mental health needs: Other 7 = Learning disability 8 = Other disability (none of the above) 0 = No disability |
Last edited: 29 November 2023 9:54 am