Data collection and submission process

Identify an audit lead, they should be a clinician working within the footcare treatment service.

To ensure you receive updates and information about the NDFA, you will need to identify a lead contact for your service and and email their contact details to [email protected]

The National Diabetes Foot Audit (NDFA) team with Diabetes UK produce a patient information leaflet.

Register all staff who will submit NDFA data by completing a NDFA registration form. This form will need to be signed off by your Caldicott Guardian.  

We recommend you register all staff who may submit data as any new or additional staff will need a separate application and Caldicott signoff.  Although data recording must be done by clinicians, data submission may be done on their behalf for example by a trust clinical audit department.

The registration form allows users to specify the level they want the audit to report at for their organisation.  If you are reporting at hospital level, and you have a number of clinics,  you can set each clinic up as a service. 

Once the form has been processed you will will receive a confirmation email. 

To access the audit and submit the NDFA data for your service you will need to create a NHS England single sign on account. 

You can register for an account by using this link  

https://login.hscic.gov.uk/register.aspx 

All the listed users will need to create a single sign on account before they can access the audit. 

Once you have completed your single sign on account you will be able to access the system through the clinical audit platform

You can open the clinical audit platform by using this link

https://clinicalaudit.hscic.gov.uk/

You will need to sign into this account using your own single sign on account. 

All patients with new ulcer episodes should be provided with the relevant (England/Wales) copy of the NDFA patient information leaflet and be given sufficient explanation to enable them to be aware of their rights.

Where paper data collection forms are used, these must be kept securely in keeping with Caldicott principles. Once the NDFA data quality round is completed and the submitter is content all data quality issues have been addressed then the data collection forms can be destroyed in line with local policy.

At the patients request the clinician can remove all their records from the NDFA database using the CAP system the clinician can delegate this task if they need to. To ensure NDFA records are removed from other clinics, the patient should inform the other clinics directly or contact NHS  England. 

Anyone who has registered for access to the secure online system can submit data at any time.

You can log on to the National Clinical Audit by using this link

https://clinicalaudit.hscic.gov.uk/

Further support is available from the online tool guide or by emailing the NDFA team [email protected].