Appendix and downloads

Submissions are accepted as follows for Version 9.0 and/or v10.0

Notes:

• it is important to remember that there is a 25 working day period (post the end of each diagnosis month) before data should be reported, therefore:
  • April's data would be reported June
  • May's data would be reported in July
  • June's data would be reported in August
• both v9.0 and v10.0 can be submitted during this period, until the Trust updates its cancer information system
• all Trusts must be submitting v10 from September 2024 onwards (July's data)

*Site specific stage items to be submitted from start of implementation

Additional notes:

Referral information is required once for each cancer diagnosis and is completed by the Provider which diagnosed the cancer. This should therefore be recorded from the beginning of the referral pathway within the Provider which led to the cancer diagnosis. It will normally begin at the referral to outpatients from primary care, from emergency services or from another Provider.

Cancer Waiting Times only requires this information for 2ww and screening referrals but for COSD it is essential that details of the referral section of the pathway are recorded for all cases.

Data items from referral to first seen date

The following data items should be completed according to the scenarios following:

• Priority Type Code
• Source of Referral for Out-Patients
• Date First Seen
• Consultant Code
• Organisation Code (Provider First Seen)
• Scenarios

Scenario 1:

‘2 Week Wait and Screening Cases’:

• details as covered by Cancer Waiting Times guidance

Scenario 2:

‘Patients Initially Referred To Out-Patients’:

• ‘Source of Referral for Out-Patients’ will normally be

• if referred from another hospital

Scenario 3:

‘Patients Initially Seen as Emergencies but then referred to another consultant’:

• ‘Source of Referral for Out-Patients’ will be either:

Date First Seen’:

• will be the first out-patient appointment following the emergency presentation or the first consultation with the specialist if patient remained as an inpatient

‘Consultant Code’:

• relates to ‘Date First Seen’ so will be the consultant who the patient was referred to following the emergency presentation

‘Organisation Code (Provider First Seen)’:

• relates to the ‘Date First Seen’ so will be the organisation the patient was referred to following the emergency presentation

Scenario 4:

Where a patient’s cancer was initially diagnosed and first treated as an emergency:

‘Source of Referral for Out-Patients’:

• will normally be one of the emergency codes above

‘Date First Seen’:

• will be the date of the emergency first treatment

‘Consultant Code’:

• relates to ‘Date First Seen’ so will be the consultant carrying out the first treatment

‘Organisation Code (Provider First Seen)’:

• relates to the ‘Date First Seen’ so will be the organisation carrying out the first treatment

Scenario 5:

Where a patient’s cancer was an incidental finding of another treatment or process.

• ‘Source of Referral for Out-Patients’ will be

• 'Date First Seen' will be the date of the incidental finding

• 'Consultant Code' relates to Date First Seen, so will be the consultant who made the incidental findings during another treatment or process

• 'Organisation Code (Provider First Seen)' relates to the Date First Seen, so will be the organisation where the incidental findings were made

Data items for cancer specialist

The following data items should be completed according to the scenarios following:

• ‘First Seen by Specialist Date (Cancer)’
• ‘Organisation Code (Provider First Cancer Specialist)’

Scenario 1:

Patient was first seen by the appropriate cancer specialist. Use same details as ‘Date First Seen’ and ‘Organisation Code (Provider First Seen)’.

Scenario 2:

Initial referral was not to the appropriate cancer specialist. Record details for the first appointment with the appropriate cancer specialist to progress this cancer diagnosis.