Patient search

Access to patient records is defined by workgroup/s assigned to an NHS Smartcard or Microsoft Authenticator.

All records are searched, both active and inactive

Patient search is the first page displayed after logging in to NHS Cervical Screening Management System (CSMS). To return to the search options from any other page, select the patient tab.

There are two options for searching the NHS CSMS database for a participants record:

• NHS Number or
• demographic details

The complete NHS number needs to be entered as NHS CSMS will not return any results based on a partially entered NHS number. The NHS number can be entered with or without spaces.

When the NHS Number has been entered, click Find patient. If the NHS Number entered matches a patient record within the CSMS database, the Patient summary screen will be displayed. If the number entered does not return a result, there will be an option to Refine the search and enter demographic details or Search again to re-enter the NHS Number in the case it has been entered incorrectly.

The details required for a demographic search are:

• first name
• last name
• date of birth
• postcode

All known details should be entered for a demographic search where possible. This will reduce the number of potential matches returned.

If more than one record has been found to match the demographic details entered, these will be displayed in list form. 

Select the required record by clicking on the participants name underlined in blue. The Patient summary screen for that participant will then be displayed.

When you have finished your activities, you must securely log out by clicking ‘Logout’ at the top right of the page.